Finance Manager

Department: Finance

Reporting to: Director of Finance

 

Job Purpose

Mange the accounting processes of The Standard East Village.  Ensures the accuracy, timeliness, and consistency of financial reporting and accounting systems, as well as assisting the Director of Finance.  Oversee accounting staff on a daily basis, and maintain a highly productive workflow and assignments.

 

Duties & Responsibilities

• Perform/oversee reconciliation of all bank accounts and balance sheets monthly. Prepare/review all backup to substantiate all balances.
• Manage month end work flow and track through closing checklist.
• Prepare monthly journal entries, accruals, allocations, and prepaid entries. 
  Review monthly recurring invoices at end of each month, review purchase order log for accruals needed.
• Prepare/post month end accruals for utilities, wages, PTO, unbilled goods/services received.
• Ensure security of cash banks and preparation/accuracy of all cash deposits, paid outs, and change orders.  Ensure banks are audited per policy.
  Oversee/responsible for preparation, filing, and payment of all city, state, and federal taxes; maintain tax schedule.
• Responsible for all weekly, monthly, and annual payroll functions including but not limited to, weekly processing, weekly reconciliations of gratuities and taxes, payroll entries, and tax filings for associates.
• Regular attendance in conformance with the standards, which may be established by the hotel from time to time is essential to the successful performance of this position.  Employees with irregular attendance will be subject to disciplinary action up to and including termination of employment.
  Perform job duties and projects as requested by management.
• Develops a complete working knowledge of all accounting positions in order to be able to perform those duties in the event of turnover, absence, and/or vacation.
• Attends and contributes to periodic meetings.
• Investigates and critiques variances.
• Operationally responsible for accounts payable, accounts receivable, income audit, cash handling and disbursements, and all additional accounting processes and financial reporting.
• Master understanding of the chart of accounts, account mapping, job codes, statement configuration, system implementation, and other tables required for posting to general ledger. 
  Responsible for balancing and reconciliation of general ledger and financial statements.

Qualifications & Requirements

• Understanding: Ability to read, comprehend and carry out instructions according to established procedures
• Comprehension: Fluent in the English language
• Organizational Skills: Work efficiently, utilize multi-tasking, prioritize tasks
• Hygiene and Sanitation: Adherence to uniform, grooming and personal hygiene standards and expectations per Standard of Operating Procedures
• Punctuality: Adherence to posted schedule and arrival time and attendance at mandatory meetings Responsibility: Personal comportment in line with Standard, New York policies, standards, and expectations
• Extensive knowledge of Opera, Squirrel, Dataplus, Unifocus, and ProfitSword
• Must maintain a high level of confidentiality
• Strong communication and management skills
• Guest service oriented
• Work well independently and within a team
• Able to work a flexible schedule including nights, weekends, and holidays

 

Physical Requirements

• Able to remain stationary 90% of time in front of computer.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Periodical movement inside an office to access file cabinets & safe, operate machinery, operate calculator, operate copier, operate telephone.
• Able to pull, push, carry and lift at least 35 pounds.
• Must be able to seize, grasp, turn and hold objects with hands
• Frequent communication with employees, vendors, ownership, management; must be able to exchange accurate information in these situations.

 

Desirable

• Previous work experience in finance management
• Multi-lingual
• Basic knowledge of hotel operations
• Experience in financial management as well as systems
• Good typing, math, problem solving, communication, and listening skills

Salary

$80,000-$90,000/year

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