Payroll Manager

MISSION STATEMENT:

To create experiences by embracing and empowering a diverse collective of team members, collaborators, and guests, who chose to call The Standard home.

Position Department:

Finance

 

Reports To:

Direct: Director of Finance, Controller, and Assistant Director of Finance

Supervises:

Income Audit, AR, AP

 

Key Relationships:

Internal:

Rooms, Food & Beverage, Sales & Marketing, Engineering, and Administrative & General

 

External:

Guests and Vendors including, but not limited to, banking, systems, and auditors.

 

Work Area:

Accounting Office

Job Overview :

The Payroll Manager is responsible for overseeing that accurate data and files are entered, audited, maintained and produced at The Standard, High Line.

 

Duties & Responsibilities:

·         Enter new employee records in payroll system from information received from Human Resources, create a file and include all designated forms and data

·         Review authorized and approved data from the time and attendance system received from each department and resubmit for any adjustments and corrections to department manager for second approval

·         File all documents properly

·         Review overtime charges and ensure proper authorization forms are complete; resolve discrepancies with respective manager

·         Differential rates and hours to be charged to another department; resolve discrepancies with respective manager

·         Review amount of tips claimed by tipped employees and input into payroll program at end of each pay period

·         Reconcile tip distribution reports and transfer information to respective departmental worksheet. Input the amount with corresponding code into each employee’s record. Stamp worksheet posted and file

·         Complete all pay entries for pay period and process each payroll within established period

·         Input payroll data and return to Human Resources for filing in Employee file:

o   C-11 forms

o   C-240 forms

o   Child Support requests

o   STD/LTD claims (wage sections)

o   Wage garnishments

o   Any payroll related info in wage verification letters/request

·         Review all PAFs for complete information and ensure accuracy of figures; resolve discrepancies with HR. Input information suing appropriate codes with total hours to be paid

·         Unemployment/Labor forms

·         Updates to benefit seniority dates

·         Update tax allowances (HR to receive form from employee, send to payroll, payroll to return with entry stamp, HR to place in employee file)

·         Any payroll related (hours, earns, job codes) reports

·         Insurance bill audits (completed by VP Finance), send discrepancies to carriers for updating

·         direct deposit entry

·         Unifocus (anything to do with Unifocus), finger print enrollment, access for users

·         Print paychecks and sort by department. Maintain accurate record of all issued checks and ensure security of all unused checks

·         Distribute paychecks with signature lists. Ensure security of all checks.

·         If received complete verification of employment forms

·         Process rate changes and transfers and file within one week of receipt

·         Process disability forms and return to HR within one week of receipt

 

·         Process paycheck adjustments after reconciling discrepancy and post adjustment in payroll system using designated code. Generate new check

·         Delete terminated employees from payroll system after printing employee’s final check with specified deductions. File PAF as designated

·         Generate recurring reports to be distributed to necessary departments (labor report, vacation report, PT/FT, active, terminated, LOA )

·         Respond to any payroll reporting request in a timely manor

·         Print, make copies and distribute all payroll reports as directed:

o   Payroll Register

o   Labor Distribution to Date Earnings

o   Labor Distribution – Current Earnings

o   Deductions/Other Earnings

o   Control Sheet

o   Hours Register

o   Tax Employee Summary

o   Tax Distribution Summary

o   Hours Not Taken

o   Union dues

o   Garnishment/Child Support

o   401 K Plan

o   United Way Contributions

o   W2

o   941

o   Workman’s Comp

o   N.I.S.

o   940

o   State Unemployment

·         Maintain file for all benefit days taken and owed for all associates

·         Maintain confidentiality of all information regarding payroll records

·         Assist with other accounting job functions as assigned

·         Legibly document maintenance needs on work orders and submit to manager

·         Oversees that proper accounting payroll procedures are followed in all regional hotels under the Paymaster’s responsibility

·         Maintain complete knowledge of and comply with all departmental policies/service procedures/standards

·         Maintain complete knowledge of correct maintenance and use of equipment – use equipment only as intended

·         Monitor and maintain cleanliness, sanitation, and organization of assigned work areas

·         Maintain complete knowledge of computer system and manual procedures

·         Set up and organize workstation with designated supplies, forms and resource materials; maintain cleanliness at all times – report shortages to supervisor

·         Handle employee inquiries regarding paychecks

 

Qualifications and Requirements:

o   Physical: Exert physical effort in transporting books and records

o   Able to lift at least 30 pounds

o   Able to reach several feet

o   Able to remain stationary position for at least 30 minutes per every hour throughout work shift

·         Understanding: Ability to read, comprehend and carry out instructions according to established procedures

·         Comprehension: Fluent in the English language

·         Organizational Skills: Work efficiently, utilize multi-tasking, prioritize tasks

·         Hygiene and Sanitation: Adherence to uniform, grooming and personal hygiene standards and expectations per Standard of Operating Procedures

·         Punctuality: Adherence to posted schedule and arrival time and attendance at mandatory meetings Responsibility: Personal comportment in line with Standard, New York policies, standards, and expectations

 

Desirable:

·         College degree, Accounting major

·         3 years of hotel payroll experience

·         Experience with computers, calculators, and word processors

·         Prior experience/training in guest relations

·         Ability to:

o   Input and access information into the computer

o   Maintain concentration and think clearly

o   Focus on details and resolve numerical problems

o   Prioritize, organize and follow up

o   Maintain confidentiality of pertinent hotel data

o   Promote positive relations with hotel staff

o   Provide clear and pleasant telephone communication

o   Perform job functions with minimal supervision

o   Work cohesively with other departments and coworkers part of a team

 



Brand Ambassador:
Throughout the hotel we actively seek to employ a unique, diverse and thoughtful group of people that are committed to delivering our unconventional brand of hospitality while also growing with us.

·         They are committed to and fully comprehend the idea of being of service;

·         They do not just delight guests, but excite them–by creating unique, unexpected & memorable experiences;

·         They are ambitious, vibrant and social/friendly individuals;

·         They genuinely embrace diversity in all forms, interested to have people from all race and gender to be their friend;

·         They encourage genuine relationships with guests that enable them to not only preempt needs but foresee desires;

·         They have personality and depth;

·         They have a desire and unyielding appetite for learning & knowledge—being in-the-know with what is happening in the city and around the world;

·         They are creative in areas like music, cinema, art, performance, fashion, design, tech and business;

·         They are engaging, socially adept and solution-based individuals able to navigate the scene with confidence and ease;

·         They are able to entertain guests in a compassionate, respectful and meaningful manner;

·         They are authentically themselves;

·         They want to play a role in constructing a kinder and better world.

 

 

 

 

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.  This job description reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements.  Such changes will be discussed with the job holder and the job description amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

 

Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays.  The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department.

 

The employee will actively follow The Standard policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.

 

 

I _____________________________hereby acknowledge understanding and acceptance of the above job description for this position.

 

Employee Signature: ___________________________     Date: ________________

 

 

Standard High Line Employer, LLC (the “Company”) is an Equal Opportunity Employer. All employment decisions are to be made without regard to race, color, age, sex, gender, sexual orientation, gender identity or expression, pregnancy, religion, creed, marital status, transgender status partnership status, familial status, national origin/ancestry, alienage or citizenship status, unemployment status, mental or physical disability or medical condition, handicap, military status, veteran’s status, genetic information, status as a victim of domestic violence, status as a victim of sex offenses or stalking, employment status, or any other status protected by federal, state, or local law. We endeavor to select, place, train, and promote the best qualified individuals based upon job-related factors such as ability, work quality, suitability, experience, and potential.

 

 

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